How to Plan a Group Outing in Irving, TX for Schools, Churches, Clubs & Teams

Planning an outing for a school, church, club, sports team, youth group, or other organization takes more than finding something fun to do. You also have to think about the size of your group, activities, timing, waivers, food, and how everyone will check in when they arrive.

For groups looking for an active indoor experience in Irving, Ground Control Las Colinas offers group and private event options along with trampolines, dodgeball, basketball, a ninja course, climbing, jousting, stunt attractions, arcade games, and more.

Here are the main things to consider when planning your next group outing.

Start With the Size and Purpose of Your Group

The best event setup depends on who is attending and what you want the outing to accomplish.

A school group may be looking for an active day away from the classroom. A church or youth group might want a place where participants can spend time together while staying active. A sports team could be celebrating the end of a season, while a club or organization may simply want a different kind of group activity.

Before contacting the venue, get a rough idea of:

• How many people are attending
• The general age range
• Your preferred date and time
• How long you want the event to last
• Whether you want a standard group outing or private access
• Whether food will be part of the event
• Any questions about waivers, supervision, or special arrangements

You do not need every detail finalized before reaching out. Having a basic headcount and a few possible dates can make the planning process easier.

Decide Between a Group Event and a Private Event

Ground Control Las Colinas offers both group and private event options.

A group event can work well for schools, churches, clubs, organizations, and other gatherings that want to enjoy the park during eligible group-event times.

A private event is different because it can provide exclusive access to the park during available private-event periods. That can be useful for youth groups, teams, organizations, or larger celebrations that want the experience centered around their own group.

Availability, group requirements, and event options can change, so organizers should review the current Group & Private Events information and confirm the details with the Las Colinas event coordinator before making final plans.

Choose Activities That Give Your Group Variety

One advantage of planning an outing at an indoor adventure park is that everyone does not have to enjoy the exact same activity.

Ground Control Las Colinas offers several attractions, including:

• Trampolines
• Dodgeball
• Basketball
• Ninja Course
• Rock Climbing
• Jousting
• Stunt attractions
• Arcade games

That variety can be helpful when planning for a group with different interests.

Some participants may want to challenge themselves on the Ninja Course. Others may prefer playing dodgeball or basketball with friends. Some may head toward the climbing attractions, while others explore different areas of the park.

Organizers can review the current Ground Control attractions before the event so they have a better idea of what the group can expect.

Handle Waivers Before the Day of the Outing

Waivers are one detail that can create unnecessary delays when a large group arrives at the same time.

Every guest entering Ground Control is required to complete a waiver. Guests under 18 need a parent or legal guardian to sign their waiver.

For a school, church, youth, club, or team outing, it is a good idea to communicate waiver requirements to families well before the event date. Giving parents time to complete required forms in advance can make event-day check-in easier.

Organizers can also review the current Ground Control Las Colinas FAQ for answers to common questions about waivers, grip socks, clothing, food, attractions, and other visit details.

Make Sure Everyone Knows What to Wear

Active outings are easier when participants arrive prepared.

Comfortable athletic clothing is a good choice for activities involving jumping, climbing, running, and navigating obstacles. Loose jewelry, belts, and sharp objects should be avoided around the attractions.

Ground Control grip socks are also required for jumpers using the attractions.

Include clothing and footwear reminders in any email, permission form, group chat, or event information you send before the outing. A simple reminder can prevent confusion once everyone arrives.

Plan Food and Breaks Ahead of Time

Food is another detail worth discussing before the day of your event.

Ground Control Las Colinas has an onsite café with food, snacks, and beverages available for purchase. Outside food and drink policies can depend on the type of event or package, so group organizers should confirm what applies to their reservation.

For larger groups, ask the event coordinator about food options while you are planning instead of waiting until the group arrives.

It is also worth thinking about how long your group will be at the park and whether you want to build a food or rest period into the schedule.

Give Your Group Clear Instructions Before Arrival

The larger the group, the more useful clear communication becomes.

Before the outing, send participants or parents one final message containing the important details:

• Event date
• Arrival time
• Ground Control Las Colinas location
• Waiver instructions
• What to wear
• Grip sock information
• Food plans
• Expected pickup or departure time
• Contact information for the group organizer

Ground Control Las Colinas is located at 2000 Market Place Blvd., Irving, TX 75063.

Having everyone arrive with the same information can make check-in smoother and help the group spend more time enjoying the event.

How Far in Advance Should You Plan a Group Outing?

There is no single planning timeline that works for every group.

Larger organizations, schools, and groups trying to attend on a particular date should generally begin planning earlier than a small group with a flexible schedule.

Start by checking your preferred dates and contacting the event coordinator. Once availability is confirmed, you can work backward to set deadlines for RSVPs, waivers, transportation, payments, and any other details your organization requires.

The most important step is confirming the event directly with Ground Control rather than assuming regular park hours or ticket options apply to a group reservation.

Can Ground Control Las Colinas Host School, Church, Club, and Team Outings?

Yes. Ground Control Las Colinas offers group and private event options for organized gatherings, including schools, churches, clubs, organizations, youth groups, sports teams, and other groups.

The right option depends on your group size, preferred schedule, and whether you want a standard group visit or a private park experience.

Because event availability and requirements can change, contact the Ground Control Las Colinas event team for current details before finalizing your plans.

Plan Your Next Group Event in Irving

A successful group outing does not have to be complicated.

Start with your headcount and possible dates. Decide whether a regular group event or private event makes more sense. Get waiver information to participants early, communicate what everyone needs to bring, and confirm food and scheduling details before the event.

Ground Control Las Colinas gives schools, churches, clubs, teams, youth groups, and organizations an indoor option where participants can jump, climb, compete, and spend time together in one location.

Ready to start planning? Visit the Group & Private Events page or contact the Ground Control Las Colinas event coordinator to discuss your group.